No action is needed now, but something might need to be done later. If it is not actionable, there are three possibilities: When you’re processing an item, ask yourself, “What is it?” and, “Is it actionable?” You must have as few capturing buckets as you can get by with.Every open loop must be in your capture system and out of your head.The Three Requirements to Make the Capturing Phase Work “There is no reason to ever have the same thought twice unless you like having that thought.”. “There is usually an inverse relationship between how much something is on your mind and how much it’s getting done.”.“The goal for managing horizontally and vertically is the same: to get things off your mind and get them done.”.Managing thinking, development, and coordination of individual topics and projects. Maintaining coherence across all the activities in which you are involved You need to control commitments, projects, and actions in two ways: Getting things done requires two basic components: We need to transform all the ‘stuff’ we attract and accumulate into a clear inventory of meaningful actions, projects, and usable information.“It’s a waste of time and energy to keep thinking about something that you make no progress on.”.Until your thoughts have been clarified and decisions have been made, and the resulting data has been stored in a system that you absolutely know you will access and think about when you need to, your brain can’t give up the job.“Most often, the reason something is on your mind is that you want it to be different than it currently is, and yet: you haven’t clarified exactly what the intended outcome is you haven’t decided what the very next physical action step is and/or you haven’t put reminders of the outcome and the action required in a system you trust.”.
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